Embassy of India in Brussels intends to partially renovate the heating system in the chancery building. The work will be contracted out through competitive biding from firms with sound financial and technical base and adequate experience. Interested firms are invited to bid in sealed envelopes by 1530 hrs on Friday 29th of July 2011. The bidder is to submit two sealed envelopes. Address for sending sealed envelope: Head of Chancery, Embassy of India, 217 Chaussée de Vleurgat 1050 Brussels Belgium.

The first envelope, duly superscribed “first envelope” must contain the financial bid documents for the heating system renovation project. The tender documents for the price bid could be obtained as of 10:00 hrs on Monday 15 July 2011 from Ms Leticia Biendo-Becerra, Embassy of India, 217 Chaussée de Vleurgat 1050 Brussels, tel.: +32 2 640 91 40 or from http://www.indembassy.be/.

The second envelope, duly superscribed “second envelope”, must contain (1) proof that the bidder has experience in renovation of heating systems: (a) one completed work of euros 67,000 value of similar nature completed in the last five years; (b) two works of €50,000 value of similar nature completed in the last five years; (c) three similar works costing not less than euros 35,000 value completed in the last five years. There should be adequate references of previous works to indicate that the interested firm can complete the partial renovation of heating system project within 75 days of signing the contract. A list of completed projects of similar nature with brief description of scope of work, total project cost along with documentary proof of completion of each project is to be furnished. (2) The second envelope must additionally contain proof of average financial turnover of the last three consecutive financial years. (3) The firm must fulfill social security and other obligations of heating system renovation project as required in Belgium along with necessary proof. (4) This envelope should also contain the earnest money deposit (EMD) of euros 1700 in the form of bank draft favouring “HOC Embassy of India Brussels”.

The second envelope should be opened on the last day of submission of the bids at 1600hrs. The price bid (first envelope) of only those firms which fulfill the criteria laid out in the second envelope shall be opened. The date of opening of the first envelope containing the price bid shall be duly intimated to qualified bidders.